CompGeo Salary Survey Benchmark Job Summary and Competencies

Court, Municipal and License Clerks

Court, Municipal and License Clerks

The Benchmark Job Description below represents the specific Position Characteristics of the job used in the Salary Survey. Benchmark Job Descriptions should be inspected carefully to review the degree of matching between an organizations' Job and the Salary Survey Benchmark. Matching internal Jobs to Salary Survey Benchmark Jobs should not be done on Job Title alone. A thorough comparison of Salary Survey Benchmark to Internal Job Descriptions is recommended. A good overlap should exist on any comparisons used on critical Job Dimensions and Competencies.
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Clerical
Benchmark Title: Court, Municipal and License Clerks
 
Summary Job Description Tasks
Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs. Court, Municipal, and License Clerks perform clerical duties in courts of law, municipalities, and governmental licensing agencies and bureaus. May prepare docket of cases to be called, secure information for judges and court, prepare draft agendas or bylaws for town or city council, answer official correspondence, keep fiscal records and accounts, issue licenses or permits, record data, administer tests, or collect fees.
 
Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
 
Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
 
Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
 
Issue public notification of all official activities or meetings.
 
Maintain and update documents, such as municipal codes or city charters.
 
Prepare meeting agendas or packets of related information.
 
Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
 
Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
 
Maintain fiscal records and accounts.
 
Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
 
Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
 
Coordinate or maintain office tracking systems for correspondence or follow-up actions.
 
Research information in the municipal archives upon request of public officials or private citizens.
 
Perform contract administration duties, assisting with bid openings or the awarding of contracts.
 
Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.
 
Represent municipalities at community events or serve as liaisons on community committees.
 
Serve as a notary of the public.
 
Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.
 
Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.
 
Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.
 
Develop or conduct orientation programs for candidates for political office.
 
Provide assistance with events, such as police department auctions of abandoned automobiles.
 
Prepare reports on civic needs.
 
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Clerical
Benchmark Title: Court, Municipal and License Clerks
 
Important Knowledge Competencies Competency Description
Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
 
English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
 
Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
 
Law and Government Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
 
Personnel and Human Resources Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
 
Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
 
Mathematics Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
 
Economics and Accounting Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
 
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Clerical
Benchmark Title: Court, Municipal and License Clerks
 
Important Skill Competencies Competency Description
Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
 
Speaking Talking to others to convey information effectively.
 
Writing Communicating effectively in writing as appropriate for the needs of the audience.
 
Reading Comprehension Understanding written sentences and paragraphs in work related documents.
 
Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
 
Coordination Adjusting actions in relation to others' actions.
 
Time Management Managing one's own time and the time of others.
 
Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
 
Social Perceptiveness Being aware of others' reactions and understanding why they react as they do.
 
Active Learning Understanding the implications of new information for both current and future problem-solving and decision-making.
 
Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.
 
Complex Problem Solving Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
 
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Clerical
Benchmark Title: Court, Municipal and License Clerks
 
Important Ability Competencies Competency Description
Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences.
 
Oral Expression The ability to communicate information and ideas in speaking so others will understand.
 
Written Comprehension The ability to read and understand information and ideas presented in writing.
 
Written Expression The ability to communicate information and ideas in writing so others will understand.
 
Near Vision The ability to see details at close range (within a few feet of the observer).
 
Information Ordering The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
 
Speech Recognition The ability to identify and understand the speech of another person.
 
Speech Clarity The ability to speak clearly so others can understand you.
 
Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
 
Deductive Reasoning The ability to apply general rules to specific problems to produce answers that make sense.
 
Inductive Reasoning The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
 
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Clerical
Benchmark Title: Court, Municipal and License Clerks
 
Prerequisite Qualification Category Education and Experience Level
Required Level of Education High School Diploma (or GED or High School Equivalence Certificate)
 
On-Site or In-Plant Training None
 
Required Level of Education Bachelor's Degree
 
Related Work Experience Over 2 years, up to and including 4 years
 
On-Site or In-Plant Training Over 3 months, up to and including 6 months
 
On-the-Job Training Over 1 month, up to and including 3 months
 
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Clerical
Benchmark Title: Court, Municipal and License Clerks
 
Alternate Job Title(s)
Circuit Court Clerk
City Clerk
City Clerk
City Clerk Treasurer
City Secretary
Clerk
Clerk of Council
Court Clerk
Courtroom Clerk
Crier
Deputy City Clerk
Deputy Clerk
Deputy Court Clerk
Docket Clerk
Dog Licenser
Motor Vehicle License Clerk
Motor Vehicle Representative
Municipal Clerk
Municipal Clerk
Recorder
Recorder of Deeds
Register of Deeds
Register of Wills
Registrar
Registration Officer
Tax Clerk
Town Clerk
Township Clerk
Township Clerk
Warrant Clerk
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Clerical
Benchmark Title: Court, Municipal and License Clerks
 
 
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