CompGeo Salary Survey Benchmark Job Summary and Competencies

Payroll and Timekeeping Clerks

The Benchmark Job Description below represents the specific Position Characteristics of the job used in the Salary Survey. Benchmark Job Descriptions should be inspected carefully to review the degree of matching between an organizations' Job and the Salary Survey Benchmark. Matching internal Jobs to Salary Survey Benchmark Jobs should not be done on Job Title alone. A thorough comparison of Salary Survey Benchmark to Internal Job Descriptions is recommended. A good overlap should exist on any comparisons used on critical Job Dimensions and Competencies.
CompGeo Occupation Group: Finance
Job Family: Accounting
Benchmark Title: Payroll and Timekeeping Clerks
Summary Job Description Tasks
Compile and record employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks. Process and issue employee paychecks and statements of earnings and deductions.
Compute wages and deductions, and enter data into computers.
Compile employee time, production, and payroll data from time sheets and other records.
Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
Issue and record adjustments to pay related to previous errors or retroactive increases.
Keep informed about changes in tax and deduction laws that apply to the payroll process.
Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
Complete time sheets showing employees' arrival and departure times.
Post relevant work hours to client files to bill clients properly.
Distribute and collect timecards each pay period.
Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance.
Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
Coordinate special programs, such as United Way campaigns, that involve payroll deductions.
Process paperwork for new employees and enter employee information into the payroll system.
Keep track of leave time, such as vacation, personal, and sick leave, for employees.
Conduct verifications of employment.
CompGeo Occupation Group: Finance
Job Family: Accounting
Benchmark Title: Payroll and Timekeeping Clerks
Important Knowledge Competencies Competency Description
Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Personnel and Human Resources Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Mathematics Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Economics and Accounting Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
CompGeo Occupation Group: Finance
Job Family: Accounting
Benchmark Title: Payroll and Timekeeping Clerks
Important Skill Competencies Competency Description
Reading Comprehension Understanding written sentences and paragraphs in work related documents.
Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking Talking to others to convey information effectively.
Time Management Managing one's own time and the time of others.
Writing Communicating effectively in writing as appropriate for the needs of the audience.
Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Social Perceptiveness Being aware of others' reactions and understanding why they react as they do.
Active Learning Understanding the implications of new information for both current and future problem-solving and decision-making.
Coordination Adjusting actions in relation to others' actions.
Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Mathematics Using mathematics to solve problems.
Service Orientation Actively looking for ways to help people.
Complex Problem Solving Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
CompGeo Occupation Group: Finance
Job Family: Accounting
Benchmark Title: Payroll and Timekeeping Clerks
Important Ability Competencies Competency Description
Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences.
Written Expression The ability to communicate information and ideas in writing so others will understand.
Written Comprehension The ability to read and understand information and ideas presented in writing.
Oral Expression The ability to communicate information and ideas in speaking so others will understand.
Near Vision The ability to see details at close range (within a few feet of the observer).
Speech Recognition The ability to identify and understand the speech of another person.
Speech Clarity The ability to speak clearly so others can understand you.
Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Mathematical Reasoning The ability to choose the right mathematical methods or formulas to solve a problem.
Information Ordering The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Selective Attention The ability to concentrate on a task over a period of time without being distracted.
Deductive Reasoning The ability to apply general rules to specific problems to produce answers that make sense.
Inductive Reasoning The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Category Flexibility The ability to generate or use different sets of rules for combining or grouping things in different ways.
Number Facility The ability to add, subtract, multiply, or divide quickly and correctly.
CompGeo Occupation Group: Finance
Job Family: Accounting
Benchmark Title: Payroll and Timekeeping Clerks
Tools/Technology Example Product Category
ADP Enterprise HRMS Human resources software
ADP PC/Payroll Time accounting software
ADP eTIME Time accounting software
API Navigator Human resources software
Automated payroll software Time accounting software
Automated timekeeping software Time accounting software
BMH Open4 Payroll Time accounting software
BSI ComplianceFactory Compliance software
CyberShift Workforce Management 3G Time and Attendance Time accounting software
Data entry software Data base user interface and query software
EBS On Line InstaPay Time accounting software
Email software Electronic mail software
Galaxy Technologies TimeStar Enterprise Time accounting software
Human Resource MicroSystems HR Entre Human resources software
Intuit QuickBooks software Accounting software
Intuit Quicken software Accounting software
Jantek Jupiter Time Attendance Time accounting software
Kronos Workforce Payroll Time accounting software
Mangrove Software HR20 Time accounting software
Microsoft Access Data base user interface and query software
Microsoft Excel Spreadsheet software
Microsoft Great Plains Personal Data Keeper Time accounting software
Microsoft Office software Office suite software
Microsoft Outlook Electronic mail software
Microsoft PowerPoint Presentation software
Microsoft Word Word processing software
Netscape Navigator Internet browser software
Novell GroupWise Electronic mail software
NuView EBS Time accounting software
Oracle PeopleSoft Payroll for North America Time accounting software
PDS Vista Time accounting software
Paychex Preview Time accounting software
RSM McGladrey Clear Pay Time accounting software
SAP Americas mySAP ERP Human Capital Management HCM Time accounting software
Sage Abra HRMS Human resources software
Spreadsheet software Spreadsheet software
TimeForce Time accounting software
TimePlus Payroll Time accounting software
Ultimate Software UltiPro Workforce Management Time accounting software
Unitime Systems Software Time accounting software
Virtual Software Virtual Timecard Time accounting software
Web browser software Internet browser software
Word processing software Word processing software
WorkForce Software EmpCenter Time and Attendance Time accounting software
10-key calculators Calculators or accessories
Computer terminals Mainframe console or dumb terminals
Desktop computers Desktop computers
Personal computers Personal computers
CompGeo Occupation Group: Finance
Job Family: Accounting
Benchmark Title: Payroll and Timekeeping Clerks
Prerequisite Qualification Category Education and Experience Level
Required Level of Education High School Diploma (or GED or High School Equivalence Certificate)
On-Site or In-Plant Training None
On-the-Job Training Over 1 month, up to and including 3 months
On-the-Job Training Over 3 months, up to and including 6 months
CompGeo Occupation Group: Finance
Job Family: Accounting
Benchmark Title: Payroll and Timekeeping Clerks
Alternate Job Title(s)
Account Clerk
Accounting Assistant
Accounting Clerk
Accounting Specialist
Accounting Technician
Attendance Clerk
Bonus Clerk
Commission Clerk
Fiscal Technician
Flight Crew Scheduler
Flight Crew Time Clerk
Human Resource Director
Human Resources Administrative Assistant
Human Resources Assistant (HR Assistant)
Human Resources Representative (HR Representative)
Payroll Administrator
Payroll Analyst
Payroll Assistant
Payroll Bookkeeper
Payroll Clerk
Payroll Coordinator
Payroll Manager
Payroll Officer
Payroll Processor
Payroll Representative
Payroll Secretary
Payroll Specialist
Payroll Technician
Payroll and Benefits Specialist
Personnel Assistant
Personnel Clerk
Personnel Scheduler
Personnel Technician
Personnel and Payroll Technician
Piece Work Checker
Sign Out Clerk
Time Checker
Time Clerk
Time Recorder
Time and Attendance Clerk
Wanigan Clerk
CompGeo Occupation Group: Finance
Job Family: Accounting
Benchmark Title: Payroll and Timekeeping Clerks
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