CompGeo Salary Survey Benchmark Job Summary and Competencies

Legal Secretaries

The Benchmark Job Description below represents the specific Position Characteristics of the job used in the Salary Survey. Benchmark Job Descriptions should be inspected carefully to review the degree of matching between an organizations' Job and the Salary Survey Benchmark. Matching internal Jobs to Salary Survey Benchmark Jobs should not be done on Job Title alone. A thorough comparison of Salary Survey Benchmark to Internal Job Descriptions is recommended. A good overlap should exist on any comparisons used on critical Job Dimensions and Competencies.
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Secretarial
Benchmark Title: Legal Secretaries
 
Summary Job Description Tasks
Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research. Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
 
Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
 
Receive and place telephone calls.
 
Schedule and make appointments.
 
Make photocopies of correspondence, documents, and other printed matter.
 
Organize and maintain law libraries, documents, and case files.
 
Assist attorneys in collecting information such as employment, medical, and other records.
 
Attend legal meetings, such as client interviews, hearings, or depositions, and take notes.
 
Draft and type office memos.
 
Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases.
 
Submit articles and information from searches to attorneys for review and approval for use.
 
Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
 
Prepare and distribute invoices to bill clients or pay account expenses.
 
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Secretarial
Benchmark Title: Legal Secretaries
 
Important Knowledge Competencies Competency Description
Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
 
English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
 
Law and Government Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
 
Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
 
Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
 
Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
 
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Secretarial
Benchmark Title: Legal Secretaries
 
Important Skill Competencies Competency Description
Writing Communicating effectively in writing as appropriate for the needs of the audience.
 
Reading Comprehension Understanding written sentences and paragraphs in work related documents.
 
Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
 
Speaking Talking to others to convey information effectively.
 
Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
 
Coordination Adjusting actions in relation to others' actions.
 
Time Management Managing one's own time and the time of others.
 
Social Perceptiveness Being aware of others' reactions and understanding why they react as they do.
 
Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
 
Service Orientation Actively looking for ways to help people.
 
Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.
 
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Secretarial
Benchmark Title: Legal Secretaries
 
Important Ability Competencies Competency Description
Written Comprehension The ability to read and understand information and ideas presented in writing.
 
Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences.
 
Near Vision The ability to see details at close range (within a few feet of the observer).
 
Oral Expression The ability to communicate information and ideas in speaking so others will understand.
 
Written Expression The ability to communicate information and ideas in writing so others will understand.
 
Speech Recognition The ability to identify and understand the speech of another person.
 
Speech Clarity The ability to speak clearly so others can understand you.
 
Information Ordering The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
 
Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
 
Deductive Reasoning The ability to apply general rules to specific problems to produce answers that make sense.
 
Category Flexibility The ability to generate or use different sets of rules for combining or grouping things in different ways.
 
Inductive Reasoning The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
 
Selective Attention The ability to concentrate on a task over a period of time without being distracted.
 
Far Vision The ability to see details at a distance.
 
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Secretarial
Benchmark Title: Legal Secretaries
 
Tools/Technology Example Product Category
Accounting software Accounting software
 
Appointment scheduling software Calendar and scheduling software
 
Billing software Accounting software
 
Case management software Project management software
 
Database software Data base user interface and query software
 
Desktop publishing software Desktop publishing software
 
Electronic diary software Word processing software
 
Email software Electronic mail software
 
Filing system software Document management software
 
IBM Lotus Notes Electronic mail software
 
Intuit Quicken software Accounting software
 
Legal research software Information retrieval or search software
 
Legal software Expert system software
 
LexisNexis software Information retrieval or search software
 
Litigation management software Analytical or scientific software
 
Microsoft Excel Spreadsheet software
 
Microsoft Office software Office suite software
 
Microsoft Outlook Electronic mail software
 
Microsoft PowerPoint Presentation software
 
Microsoft Word Word processing software
 
Presentation software Presentation software
 
Sage Peachtree software Accounting software
 
Spreadsheet software Spreadsheet software
 
Thomson West WestlawPRO Information retrieval or search software
 
Transcription software Word processing software
 
Web browser software Internet browser software
 
Web conferencing software Video conferencing software
 
Web page design and editing software Web page creation and editing software
 
Word processing software Word processing software
 
Calculators Calculators or accessories
 
Digital audio recorders Digital voice recorders
 
Digital cameras Digital cameras
 
Digital duplicating machines Digital duplicators
 
Document scanners Scanners
 
Document shredders Paper shredding machines or accessories
 
Electric typewriters Typewriters
 
Fax machines Facsimile machines
 
Laptop computers Notebook computers
 
Microfiche machines Microfiche or microfilm viewer components or accessories
 
Multi-line telephone systems Special purpose telephones
 
Pagers Pagers
 
Personal computers Personal computers
 
Personal digital assistants PDA Personal digital assistant PDAs or organizers
 
Photocopying equipment Photocopiers
 
Switchboards Premise branch exchange PBX systems
 
Word processors Word processors
 
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Secretarial
Benchmark Title: Legal Secretaries
 
Prerequisite Qualification Category Education and Experience Level
Required Level of Education High School Diploma (or GED or High School Equivalence Certificate)
 
On-Site or In-Plant Training Up to and including 1 month
 
Related Work Experience Over 2 years, up to and including 4 years
 
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Secretarial
Benchmark Title: Legal Secretaries
 
Alternate Job Title(s)
Accredited Legal Secretary
Administrative Assistant
Certified Legal Secretary Specialist
Confidential Secretary
District Court Administrator
Executive Secretary
Judicial Administrative Assistant
Law Secretary
Legal Administrative Assistant
Legal Administrative Secretary
Legal Assistant
Legal Secretary
Litigation Assistant
Magistrate Assistant
Paralegal
Paralegal Secretary
Secretary
 
CompGeo Occupation Group: Clerical/Secretarial
Job Family: Secretarial
Benchmark Title: Legal Secretaries
 
 
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